Administrative Assistant - Assistant Meeting/Event Coordinator Job at Northpointe Staffing Professionals, Lyndhurst, NJ

RWc0K2phT2xaYTg4bm40NjMrdUM0dDd1V1E9PQ==
  • Northpointe Staffing Professionals
  • Lyndhurst, NJ

Job Description

Open shift is flexible from 830-5:00, 9:00-530, 930-6:00 PM EST

Assistant Event/Meeting Coordinator will be responsible for:

  • Database management - manage promotional educational programs within the proprietary system
  • Audience Management – review and process customers' attendance roster
  • Virtual Attendee Management – review and upload attendee reports
  • Adhere to HIPPA guidelines for patient events
  • Review and process speaker expenses, uploading final expenses to the database ensuring that the expense stays within each customer's Travel & Expense Guidelines.
  • Run daily reports for the distribution of tasks for the day/week.
  • Frequent daily communication with sales representatives and speakers as needed
  • Ensure all program documents are complete and accurate
  • Work closely with other team members to ensure successful execution of meetings
  • Adherence to various policies (i.e., confidentiality, sensitive communication, intellectual property)
  • Effectively manage various tasks with high volumes while also responding to emails and phone calls
  • Manage and monitor emails with volumes of 75-125 total emails daily. (# may change depending on customer size)
  • Cover after-hours phone line 5 pm-midnight on a rotated basis (weeks selected by the coordinator)

Job Tags

Remote job, Flexible hours, Shift work, Night shift,

Similar Jobs

WGNSTAR

Gas & Chemical Technician 1 Job at WGNSTAR

 ...that makes the chips used in electronic devices such as Smart Phones, LEDs, and Flat Screen TV's. Operate assigned chemical and/or gas distribution systems. Perform the handlingand change-out of gas, chemical, and slurry containers. Troubleshooting and... 

Mercer Mass Timber

Preconstruction Manager Job at Mercer Mass Timber

 ...fairness, and by providing opportunities to contribute and grow. Position Description Reporting directly to the Operations Manager Projects, the Preconstruction Manager is responsible for leading the strategic planning, technical coordination, and proposal... 

Happy Vibes Travel

Virtual Travel Assistant Job at Happy Vibes Travel

 ...and International travel packages including air, hotel, tours, and ground transportation Work directly with top suppliers like Expedia, Universal Studios, Princess Cruises, Avis, Delta, etc... Become familiar with multiple web-based booking engines and travel resources... 

UMG Cleaning

Janitorial Cleaner/Conserje de Limpieza Job at UMG Cleaning

Join our team as a Janitorial Cleaner and contribute to our commitment to maintaining a clean and safe environment for all our employees and visitors. Our company values attention to detail and the ability to handle delicate and costly items with care. As a Janitorial ...

Harco Construction

Heavy Equipment Operator Job at Harco Construction

Heavy Equipment Operator Savannah, GAHARCO Construction is a full-service site work contractor that handles projects in many diverse conditions across Georgia and South Carolina. We are truly passionate about what we do and take great pride in doing a great job...