Executive Assistant Job at Russell Tobin, San Francisco, CA

RXdvK2hhU2lZNlF6a0g4OTIrcUk0dHZ0V1E9PQ==
  • Russell Tobin
  • San Francisco, CA

Job Description

Job Title: Executive Assistant

The Executive Assistant will be responsible for performing an array of administrative functions requiring confidentiality, initiative, and sound decision-making for the executive and their team. This role involves high-level administrative support, including conducting periodic research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, coordinating travel arrangements, and scheduling meetings.

The ability to interact with staff at all levels in a fast-paced environment—while remaining flexible, proactive, resourceful, and efficient—is essential. A high level of professionalism is required. The ideal candidate will have experience developing relationships in a highly matrixed organization and demonstrate the ability to manage administrative and executive support tasks with minimal supervision. You must be able to adapt procedures, processes, and techniques in line with the department's goals and activities.

Qualifications:

  • Minimum of 3 years of experience in an Executive or Administrative Assistant role
  • High school diploma or GED required; Bachelor’s degree preferred
  • Ability to multitask in a fast-paced environment
  • Experience in calendar management
  • Adaptable team player
  • Strong problem-solving skills
  • Proficiency with Microsoft Word, Excel, and PowerPoint (including table creation, mail merges, and basic formatting)
  • Knowledge of general office procedures (e.g., filing, correspondence, scheduling, expenses, calendar management)
  • Effective interpersonal skills and excellent telephone etiquette
  • Superior oral and written communication skills
  • Tact and good judgment in confidential situations; proven experience interacting with senior management

Work Schedule:

This role is 5 days a week in-office . There is no opportunity for remote work .

Pride Global offers eligible employee's comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors.

Job Tags

Remote job, Flexible hours,

Similar Jobs

Jason Emer, MD

Creative Graphic Artist / Social Media Content Specialist Job at Jason Emer, MD

 ...assets for SEO and engagement. Organize and archive digital assets for easy access and reuse. Track social performance KPIs and present actionable insights to stakeholders. Daily Tasks Participate in daily stand-ups to prioritize deliverables, share creative... 

Bass Pro/ Cabela's / Under The Sea

Aquarium Dive Technician Job at Bass Pro/ Cabela's / Under The Sea

 ...Foxborough, MA : Location: Foxborough, Massachusetts Bass Pro Summary of Duties: Under leadership of the Live Exhibits Supervisors of Cabela's/Bass Pro, this person will be responsible for monitoring the lead aquarist while they dive the exhibits to uphold the dive safety... 

JBS

PRODUCTION FLOOR TRAINER-HARVEST Job at JBS

DescriptionPosition at JBS USAJob Title: Harvest Floor TrainerLocation: JBS Omaha Beef PlantReporting to: TRAINER SUPERVISORSummary: Harvest Floor Trainers are responsible for teaching the new hires in the Harvest department how to perform the jobs expected... 

The Hawthorns Golf & Country Club

Server/Host Job at The Hawthorns Golf & Country Club

We are looking for well experienced Servers to join our team . Youll be the face of our Club and be responsible for our members experience. Responsibilities include ensuring tables are clean when members arrive, presenting menus and serving food and beverages. If you...

Environment for the Americas

Event Coordinator Job at Environment for the Americas

 ...Environment for the Americas coordinates World Migratory Bird Day, a global celebration of migratory birds and their conservation. In addition...  ...in the West. We also develop meetings, conferences, and events throughout the year for internal and external partners and interns...