Executive Administrative Assistant Job at Gliden Industries, LLC, Southlake, TX

RlFvM2lxZW1aYTQ3a0g0NzJ1cUo0dDdy
  • Gliden Industries, LLC
  • Southlake, TX

Job Description

Administrative Assistant

The Administrative Assistant/Executive Assistant is the Company’s representative assigned to the responsibility and authority for front line communications and office management. The Administrative Assistant/Executive Assistant operates Professionally, Efficiently, and Effectively to communicate with both Internal & External stakeholders. The successful candidate will have a multi-tasked manner of thinking, be highly self-motivated and directed, possess exceptional administrative and strong interpersonal skills. The main function of this role is to provide high-level administrative support.

Primary Duties

  • Exemplifies the Company’s CULTURE, VISION, and VALUES in daily work
  • Accountable for TIMELY completion and QUALITY installation
  • Answer and route incoming calls
  • Manages day-to-day calendars, including arranging meetings, conference calls, travel etc. Ensures timely and efficient changes (updates, additions & conflicts) in schedules and communication across key participants
  • Coordinates and manages set up for meetings including scheduling meetings, confirmation of venue (conference rooms, off site venue etc.), compiling and distributing relevant information regarding call in #s, agendas, conference rooms, securing and assisting with AV set up, arranging catering, and set up & clean-up of rooms, as necessary
  • Work closely with the company CEO as the primary Executive Assistant as well as supporting 2-3 other Executives in the office
  • Interact with customers and colleagues by phone and in person to provide accurate and timely feedback for all requests
  • Act as a front line greeter and host to all customers/others that arrive at the office
  • Manage parking and building access.
  • Maintains employee kitchen area by stocking supplies such as paper/plastic products, cleaning supplies and small food items
  • Maintains all office equipment and office building maintenance by ordering supplies and placing service calls
  • Organize and assist the process of special projects as needed
  • Run errands, i.e., FedEx, UPS, postal service, lunch orders, etc.
  • Strong creative problem-solving and the ability to think outside the box
  • Communicates clearly, professionally, often, and in an effective manner
  • TIMELY in all aspects of the project, including personal time management

Qualifications

  • Minimum (2) years’ experience in a Small Business or Corporate Administrative Role
  • Bachelor's (Preferred) High School Diploma or GED required with necessary experience
  • Strong written and oral communication skills
  • Time management and ability to meet deadlines
  • Technical skills including MS Office Suite
  • Ability to work within and coordinate at every level of an organization
  • Proactivity and self-direction
  • Knowledge of office management systems and procedures
  • Ability to work independently with minimal supervision
  • Proven ability to thrive in a fast-paced environment, with high tolerance for ambiguity, complexity, and constant change
  • This position is not remote and is required to be in office

Job Tags

Similar Jobs

Harnham

Data Engineer Job at Harnham

 ...Title: Data Engineer - Fintech Exp Required Schedule: Hybrid 3 days/week onsite (Tuesday, Wednesday, Thursday) Location: Financial District of SF Company/Role Overview: Our client is a leading company in the consumer credit industry , leveraging deep... 

The Plaza, A Fairmont Managed Hotel

Housekeeping Manager Job at The Plaza, A Fairmont Managed Hotel

 ...Housekeeping Manager New York, NY, USA Full-time Job-Category: Rooms Job Type: Permanent Job Schedule: Full-Time Company...  ...Day by inspecting all showrooms, out of order and vacant clean room Prepare floor assignment daily basis and record updated... 

Standish Compliance Services, LLC

Compliance Officer Job at Standish Compliance Services, LLC

 ...Company Description Standish Compliance Services, LLC (Standish Compliance) is comprised of a team of former SEC regulators, seasoned...  ...funds, other alternative investment funds, and select family offices and private wealth managers. Standish Compliance is a subsidiary... 

Covington & Burling LLP

Part-Time Security Officer Job at Covington & Burling LLP

 ...will also cover the same 8:00 AM to 4:00 PM shift on any official firm-recognized holiday. Duties & Responsibilities Provide a security presence in the lobby of Covington and Burlings office building. Ensure only authorized personnel enter Covingtons access-... 

Sunrun

Appointment Setter | Housing Opportunity Job at Sunrun

 ...Position: Appointment Setter (Full/Part-Time) This is a field sales representative...  ...fast-tracking their career Relocation assistance provided No housing costs - we cover...  ...willing to learn and apply feedback. No experience requiredsales background is a plus,...